Siloed workflows holding your HR team back?
Many DynaFile users feel stuck with scattered document storage, confusing navigation, and a lack of strong HRIS integration that frustrates daily work.
These gaps mean your team never gets true end-to-end oversight, often missing out on vital automation or compliance insights needed for HR.
Staying on DynaFile can cost hours lost to manual workarounds and keep your HR team spinning its wheels, leading to real workflow headaches and missed strategic opportunities.
But thankfully, there are powerful alternatives that resolve these DynaFile headaches with better HRIS integration, workflow automation, and more intuitive interfaces, helping you finally work the way you want.
In this article, I’ll show you the best best DynaFile alternatives for HR document management in 2025—including FileCenter, Hyland, DocuWare, and more—that give you the productivity, flexibility, and control that DynaFile misses.
You’ll enjoy smoother workflows, simpler compliance, and a much friendlier experience for every HR user.
Let’s find your solution.
Quick Summary:
| # | Alternative | Rating | Best For |
|---|---|---|---|
| 1 | FileCenter → | Small teams seeking simplicity | |
| 2 | Folderit → | Users needing better compliance | |
| 3 | Hyland OnBase → | Large teams needing automation | |
| 4 | UKG Pro → | Users wanting unified HR workflows | |
| 5 | Paylocity → | Teams seeking integrated HCM tools |
1. FileCenter
Looking for an easier way to manage HR documents?
FileCenter lets you organize HR files locally using the familiar Windows folder system, bypassing DynaFile’s web-only setup and reducing friction for smaller HR teams.
The cabinet-drawer filing system means you can skip the confusing browser interface and work right from your desktop, making it feel like you never left your usual workflow. This addresses a core problem: DynaFile often forces adoption of a browser-based model that frustrates anyone who prefers direct control and clarity.
Here’s how FileCenter becomes a real contender.
Switching gives your HR staff a system built on cabinet-and-drawer logic—just like physical files—which streamlines onboarding. Plus, you get direct integrated scanning and OCR, so as soon as a document is digitized, it’s searchable locally, eliminating the upload bottleneck you might face with DynaFile.
You also have a one-time purchase option alongside subscriptions. That flexibility can help you avoid ongoing cloud fees if your team prefers to handle things in-house. If DynaFile’s cost structure or recurring payments have been causing headaches, you’ll appreciate having full ownership.
Another upside is how FileCenter’s direct scan-to-folder keeps physical HR paperwork under control, making compliance easier while simultaneously enabling quick retrieval—even without internet access. These features combine to boost control, cut costs, and let you organize everything the way you want.
Your HR document management feels much more in your hands.
Key features:
- Familiar cabinet-drawer Windows filing structure allows you to organize HR documents using folder systems you already know, eliminating new learning curves or confusing browser-based navigation.
- Integrated scanning and OCR right from the desktop transforms paper documents into instantly searchable digital files, so you get efficient digitization—without separate upload or import steps.
- Flexible one-time purchase or subscription pricing means your HR team can opt for a perpetual license, minimizing long-term costs compared to DynaFile’s subscription-only model.
Verdict: FileCenter stands out as a compelling DynaFile alternative for HR document management, especially if you want local control with less overhead. With familiar Windows navigation, desktop-based scanning, and a one-time license option, it’s ideal for small HR teams wanting simplicity without recurring costs found in DynaFile.
2. Folderit
Tired of DynaFile’s confusing document workflows?
Folderit steps in with a clean, user-friendly interface that replaces DynaFile’s complexity with easy navigation, quick onboarding, and nearly zero training needed for your HR staff.
What really stands out is how Folderit offers automated document retention policies and thorough version tracking. You get always-on audit trails and compliance reports with every change so HR never loses sight of critical data.
Switching doesn’t have to be a headache.
Here’s how Folderit solves the headaches DynaFile creates for HR.
Folderit’s interface is instantly familiar, letting your HR team upload, organize, and search files with minimal effort. No steep learning curve or confusing menus stand in your way, so you’re up and running fast.
Plus, you benefit from robust version control and audit trails. Every document change is tracked automatically, helping you maintain compliance and accountability if you’re ever facing audits or need to review HR actions.
Another advantage: Folderit lets you set up automated retention rules that securely delete files based on your compliance schedule. This frees your team from error-prone manual purging and reduces risk from outdated documents.
This is document management you can finally trust.
Key features:
- Intuitive, clutter-free user experience allows any HR staff member to start uploading, organizing, and retrieving documents immediately, replacing DynaFile’s steeper learning curve with instant familiarity and adoption.
- Automated retention policies and secure deletion let you set compliance-based rules for the entire document lifecycle, minimizing manual effort and regulatory risk compared to DynaFile’s more manual approach.
- Robust version control and detailed audit trails ensure every document edit or access is logged automatically so you always have a secure, auditable compliance history at your fingertips.
Verdict: Folderit stands out as a DynaFile alternative for HR departments craving simplicity and safety. Its cleaner UI, always-on compliance features, and automated retention can reduce HR admin time by up to 30%, according to case studies of small HR teams that made the switch.
3. Hyland OnBase
Tired of siloed document management slowing your HR down?
Hyland OnBase offers intelligent process automation and deep HRIS integration, designed specifically to address pain points you might face with DynaFile’s limited scalability and workflow depth.
Plus, Hyland OnBase takes a fresh approach by enabling end-to-end HR automation beyond basic document storage. Your HR processes get unified and robust compliance is built in, making data silos and manual handoffs a thing of the past.
Here’s where things get even better.
Switching to a powerful Hyland OnBase solution is easier than you think.
Hyland OnBase completely redefines HR document management for large teams used to DynaFile’s limitations, giving you advanced automation and complete data integration that you can actually put to work.
For example, its process automation can handle onboarding, employee changes, and records in one workflow, reducing manual tasks. You can also integrate your HRIS, ERP, and payroll systems immediately so all employee docs and data flow straight into one place, solving your information silo worries from day one.
Additionally, OnBase features enterprise-grade compliance tools, including audit trails and global legal hold protocols, supporting even the strictest regulatory demands. This means you don’t just solve your former workflow headaches; you give your HR leadership and auditing teams reason to relax.
It’s your path to unified, efficient HR information.
Key features:
- Advanced intelligent process automation for HR workflows handles complex tasks like onboarding or sensitive document handling, delivering much deeper automation options than DynaFile’s core capabilities.
- Broad integration with HRIS, ERP, and business apps connects to nearly any HR, payroll, or enterprise system you already use, consolidating data and documents so nothing gets siloed.
- Comprehensive global compliance and records management enables real-time audit tracking and legal hold management, offering peace of mind for HR compliance leaders needing a future-proof framework.
Verdict: Hyland OnBase stands out as a top DynaFile alternative for HR teams in large, complex operations. If you want to automate end-to-end HR workflows, unify all your data across business platforms, and stay compliant even under global standards, OnBase delivers. Users report up to 70% faster HR processes and sharper cost control through automation.
4. UKG Pro
Wish your HR document management felt truly unified?
UKG Pro combines document storage directly with your HR, payroll, and talent operations, a big step up from DynaFile’s more disconnected approach.
Instead of dealing with multiple systems, UKG Pro includes native document management across all your HR processes. This covers everything from payroll to employee onboarding, addressing the disjointed feeling you might have with DynaFile. Plus, employees can access their own documents through a secure self-service portal, cutting down on back-and-forth with HR.
Here’s where UKG Pro starts to make life easier.
UKG Pro provides an all-in-one solution that streamlines both document management and HR workflows, eliminating the need to jump between separate platforms like DynaFile.
If you want to solve the gap between HR operations and document storage, UKG Pro gives you a single system for everything.
You get native document management built right into key HR processes, including hiring, promotions, and terminations. This means any new hire paperwork or policy updates are stored and routed automatically during routine HR tasks. Even better, your employees can self-serve documents with secure, role-based access, so your HR team spends less time chasing paperwork.
Additionally, UKG Pro’s embedded document workflows let you automate approvals in context. Every step—whether it’s a contract renewal or compliance upload—integrates with your existing HR actions. The result: more efficient operations, stronger compliance, and less admin stress.
You can finally unify your HR tech.
Key features:
- Native document storage inside core HR workflows eliminates the need for a separate DMS, so you can organize, store, and retrieve files directly alongside payroll or talent management.
- Employee self-service document access empowers your employees to retrieve their HR documents securely, minimizing HR intervention and streamlining requests that would otherwise require manual HR support.
- Automated workflow and routing for approvals integrates document actions within hiring, promotions, and terminations, allowing hands-off compliance and faster completion of essential HR tasks.
Verdict: UKG Pro stands out as an all-in-one alternative if you’re ready to move past DynaFile’s silos and limited HR integration. With native document management, employee self-service, and workflow automation across every HR phase, you can confidently unify your document and workforce management in 2025.
5. Paylocity
Tired of jumping between HR and DynaFile tools?
Paylocity helps your HR team by embedding document management directly into a broader human capital management platform, solving the struggle with DynaFile’s siloed workflow.
This means you avoid complex data migrations because Paylocity combines all employee documents with HR data from day one. If you’ve struggled with DynaFile’s stand-alone setup, Paylocity unifies everything for true efficiency and better visibility.
You shouldn’t have to dig for documents across multiple apps.
Paylocity gives you one place for everything HR.
By letting you manage all employee records, onboarding paperwork, and compliance documents from a single dashboard, Paylocity makes document management frictionless for HR departments hoping to break out of DynaFile’s limitations.
Switching is easier when you know every document lives in Paylocity’s integrated library, and employees can view and manage their own HR documents securely without constantly emailing HR. This self-service access lightens your administrative load and lets you handle more strategic tasks as you migrate away from DynaFile.
Additionally, Paylocity’s automated onboarding workflows collect and route documents as part of your HR processes, so you’re not chasing paperwork across disconnected systems. When you unite HR operations and documents in Paylocity, you simplify compliance, save time, and reduce retraining headaches.
Your entire tech stack feels easier to manage.
Key features:
- Built-in document management within Paylocity HCM means employee records, HR documents, and compliance paperwork all stay consolidated, so you don’t have to juggle multiple point solutions like DynaFile.
- Self-service employee access to HR documents lets staff quickly view and update their own files, dramatically reducing routine requests and freeing your team for more valuable HR work.
- Automated onboarding and document routing tools streamline how documents are collected, signed, and filed during onboarding or HR events, offering much broader lifecycle automation than DynaFile alone.
Verdict: Paylocity stands out as a DynaFile alternative by centralizing document management inside its all-in-one HCM platform—ideal if you need simpler workflows, direct employee access, and automated onboarding. Everything ties together, making your HR tech stack far easier to use and scale as you grow.
6. DocuWare
Wishing DynaFile handled HR workflows better?
DocuWare steps up with advanced workflow automation, broad HRIS integration, and robust compliance, overcoming DynaFile’s limitations around flexibility and centralized document oversight.
Unlike DynaFile, DocuWare is built for complex HR process automation at scale, enabling your team to orchestrate hiring, onboarding, and compliance with fewer manual touches and fewer headaches.
You’ll notice the difference right away.
DocuWare offers a compelling fix for your existing document management headaches by letting you automate multi-step HR processes and bring everything under one roof.
This means you can automate hiring document routing, manage legal holds for audits, and connect records across your HRIS, payroll, and ERP systems effortlessly, all while boosting compliance. You no longer worry about files stuck in different silos or manual errors during high-stakes processes.
Additionally, DocuWare’s built-in records management tools protect your HR data with secure retention, legal hold tools, and comprehensive audit trails. This works together with workflow automation, integrating retention policies directly into hiring and review workflows, so your records always stay compliant as processes change.
Your critical HR files are finally where they belong.
Key features:
- Advanced HR process automation with configurable rules eliminates repetitive document handling tasks, allowing your team to focus on higher-value HR work rather than manual coordination or delays.
- Broad and deep HRIS/ERP integration capabilities unify all HR files for instant access and cross-system search, solving DynaFile’s integration and silo issues and giving you one place for every document.
- Enterprise-level compliance and audit controls provide immutable retention policies, automated legal holds, and full audit logs, addressing regulatory demands and elevating your workforce visibility beyond what DynaFile delivers.
Verdict: DocuWare is a top DynaFile alternative if you need robust workflow automation, centralized HRIS integration, and bulletproof compliance. Customers have seen up to 70% faster HR processing and 50% manual cost savings. It’s a proven upgrade for document management software for HR departments with complex needs.
7. PandaDoc
Wish document creation felt less fragmented?
PandaDoc’s customizable HR document templates and integrated e-signatures solve DynaFile’s biggest pain points around generation speed, approvals, and automation—all while countering UI frustrations and integration gaps.
Plus, with PandaDoc you avoid the cycle of repetitive manual editing and document chasing that plagues DynaFile users, especially during peak onboarding or performance review cycles. Whether you’re updating policies or sending offer letters, PandaDoc’s user-first approach ensures your HR team stays agile and doesn’t get stuck managing clunky folders.
Here’s how a better solution looks.
PandaDoc transforms HR document management by focusing on what DynaFile misses: creation, approvals, and rapid turnaround with e-signatures built in.
It gives you a robust template library for any HR scenario, paired with automated workflows that intelligently route documents for review and trigger signing reminders automatically. For you, this means less time correcting errors and more time solving real HR issues. Approvals become streamlined instead of a tangle of tracking sheets.
Additionally, integrated e-signatures cut weeks off your hiring or policy rollout cycles. You’ll collect legally binding agreements directly from templates without bouncing between platforms, and PandaDoc’s automation means you control every step before archiving.
The result is document management that finally puts HR in the driver’s seat.
Key features:
- Customizable HR document templates library accelerates contract, offer letter, and policy creation, eliminating the repetitive work and delays associated with DynaFile’s storage-centric approach.
- Legally binding integrated e-signatures let you collect signatures directly inside your HR documents, drastically reducing turnaround times compared to manual or external e-signature solutions.
- Automated document workflows with reminders guide every HR file through creation, conditional review, approval, and signing—ensuring nothing gets lost or delayed before reaching storage.
Verdict: PandaDoc is a compelling DynaFile alternative for document management software for HR departments if streamlining creation, approvals, and e-signatures matters most to your team. HR users have reported 80% faster document workflows plus a 65% reduction in signature turnaround after switching, supporting smoother onboarding, compliance, and talent operations.
8. Dropbox Business
Looking for a more flexible alternative to DynaFile?
Dropbox Business gives your HR team easy-to-use cloud storage with intuitive folders, accessible from anywhere, and granular file sharing permissions for more flexible HR document management than DynaFile’s structured approach.
Unlike DynaFile, Dropbox Business lets you work with user-friendly folders and simple sharing controls that your team will understand with minimal retraining. This means less time spent on onboarding and more time focused on your HR priorities and compliance—without the headaches caused by confusing interfaces.
Simple setup helps you focus on your real needs.
What sets Dropbox Business apart as a DynaFile alternative is its streamlined approach to HR document management. You organize employee files, policies, and confidential documents using everyday folder structures your team already knows.
Dropbox’s platform gives you quick access from any device and real-time collaboration, so your HR documents are always at your fingertips, not locked away on a confusing dashboard. This solves the bottleneck of feeling trapped in DynaFile’s rigid, siloed environment and supports better teamwork, especially if you have remote or hybrid staff.
Additionally, Dropbox Business automatically tracks version history and supports recovery, so you never have to worry about accidental edits or lost files. If an HR document gets changed or deleted, you can restore it instantly—saving your team from countless headaches and compliance issues.
It’s a hassle-free way to get your files in order.
Key features:
- Intuitive cloud storage with easy folder navigation organizes HR documents in familiar file structures, reducing the time new users need to get up to speed and collaborate effectively.
- Granular, secure file sharing features allow you to control document permissions for both internal and external HR stakeholders, offering flexibility that DynaFile sometimes lacks.
- Automatic version history and recovery for files means you can quickly restore previous document versions, minimizing the risk of data loss or accidental overwrite for sensitive HR records.
Verdict: Dropbox Business is a practical DynaFile alternative if you want intuitive document management for your HR department. Small HR teams can get set up in minutes, enjoy simple sharing, and access documents from anywhere—without the learning curve, migration headaches, or workflow disruption DynaFile users often report.
9. Justworks
Is DynaFile leaving you feeling boxed in?
Justworks is built to unify all your HR documents and compliance needs within a broader HR platform, addressing DynaFile’s limitations around integration and usability for your department.
Where DynaFile focuses only on document storage, Justworks provides centralized document management plus compliance support for all HR tasks. That means less risk, fewer admin headaches, and more confidence in daily workflows.
Here’s how Justworks takes things further.
With Justworks, you get a true HR alternative to DynaFile.
Justworks tackles siloed HR document management by letting you handle employee files, onboarding paperwork, and other HR forms in one unified place—no jumping between separate systems or struggling with confusing UI. Plus, dedicated compliance resources and legal guidance help keep your document retention practices bulletproof, something DynaFile just doesn’t offer natively.
Additionally, self-service portals empower employees to update their own HR documents. If you’ve found DynaFile adds to HR’s burden, Justworks shifts some of that routine work directly to your team members, freeing up hours for more strategic responsibilities.
Here, everything truly centers on making HR’s job easier.
Key features:
- Unified HR and document management platform combines HR services, payroll, benefits, and document storage, reducing reliance on multiple disconnected tools and minimizing daily context switching for your HR department.
- Integrated compliance resources and tools support regulatory needs for document retention and access, helping you avoid HR risk and mistakes much more comprehensively than DynaFile alone.
- Employee self-service portals for documents allow your team to securely manage and access their HR records, resulting in less admin work and faster turnaround on routine HR tasks.
Verdict: Justworks is an excellent alternative to DynaFile if you need document management embedded in an all-in-one HR platform. With features like built-in compliance resources and employee portals, your department can save hours each week, lower error rates, and boost HR operational efficiency.
10. Eddy
Ready for a smarter HR document solution?
Eddy brings all your HR documents, employee files, and new hire forms together—no more piecing together tools or worrying about tracking paperwork across platforms.
Unlike DynaFile, Eddy gives you centralized employee files, onboarding document automation, and a self-service portal in a single platform, so you get full workforce oversight without juggling multiple logins.
This means you’re not stuck with scattered folders and disconnected setups. You can spend less time on admin, because your team manages everything from one dashboard, making it so much easier to stay organized and compliant.
Dive deeper into how Eddy streamlines things.
Eddy addresses your pain points by baking document management right into its all-in-one HR platform, so you never have to choose between better paperwork control and robust HR workflows.
The centralized digital files feature lets you instantly store, find, and secure anything from onboarding paperwork to sensitive performance reviews. With automated onboarding document collection from day one, Eddy offers a seamless experience—shaving hours off manual tasks that DynaFile can’t match.
You’ll also find an employee self-service portal, so your team can access and update their information without sending countless requests to HR. These functionalities—when combined—remove major bottlenecks and reduce confusion during your switch.
Your whole HR process becomes dramatically simpler.
Key features:
- All HR documents in one secure place with central digital employee files for onboarding, compliance, and personnel management—no more jumping between apps like with DynaFile.
- Paperwork automation throughout onboarding streamlines document collection, completion, and storage for new hires, reducing repetitive manual work and making compliance effortless.
- Employee self-service document portal empowers your people to access and update their own files, so HR spends less time on administrative requests.
Verdict: Eddy gives your HR team everything DynaFile is missing: unified file storage, document automation, and an employee portal—purpose-built for small and medium businesses. If you’re tired of disconnected document tools, Eddy’s all-in-one solution brings you true control and transparency across your HR department.
Conclusion
Frustrated with DynaFile’s disjointed workflows?
You’re likely tired of siloed document management, clunky UI, or having to juggle disconnected HR systems—none of which help your team move faster or feel more organized.
Don’t worry, you’re absolutely right to look beyond DynaFile. I know it’s never easy to switch systems, but finding a tool that finally unifies your HR files is smarter than sticking with frustrations that block your team’s productivity.
So, what’s the smartest upgrade?
From my research, FileCenter stands out as the top DynaFile alternative—giving you streamlined document organization, truly simple navigation, and fewer ongoing headaches.
FileCenter’s quick setup and desktop-first approach make onboarding painless. It’s the DynaFile alternative that puts you back in control, especially if you’re after smoother workflows and lower costs without extra complexity.
I’d jump in and start a free FileCenter trial today to see the difference for yourself.
Enjoy faster filing and frustration-free HR management.
