Ready for a smoother HR document experience?
If you’re struggling with GRM Digital Solutions’ sluggish search and outdated integration, you’re probably exhausted by all the workarounds just to manage simple HR tasks.
It means your HR team wastes precious time and energy every week, bogged down by slow processes and confusing compliance checks.
Those wasted cycles with GRM can drain team morale and slow key HR deliverables, ultimately costing your organization time, productivity, and maybe even compliance risks.
If you’re tired of patching together workarounds, better alternatives are ready to handle your HR needs so you can finally focus on people, not paperwork.
In this article, I’ll show you the best best GRM Digital Solutions alternatives for HR departments, including FileCenter, Connecteam, BambooHR, Rippling, Revver, Ceridian, Zoho, and Workday, with a direct focus on employee document management.
You’ll find more intuitive, scalable, and integrated tools for HR document management than GRM ever offered.
Let’s find your solution.
Quick Summary:
| # | Alternative | Rating | Best For |
|---|---|---|---|
| 1 | FileCenter → | Small teams seeking simplicity | |
| 2 | Connecteam → | Teams needing better collaboration | |
| 3 | BambooHR → | Users wanting modern interfaces | |
| 4 | Rippling → | Companies requiring better support | |
| 5 | Revver → | HR teams needing workflow control |
1. FileCenter
Looking for a smoother way to manage HR documents?
FileCenter replaces GRM Digital Solutions’ complexity with an intuitive cabinet-drawer-folder interface that helps your HR team stay organized from day one.
You get searchable scanning and OCR for instant digital filing, letting you ditch cumbersome paper conversion and slow search headaches GRM Digital Solutions users often complain about.
Switching to FileCenter saves your sanity.
FileCenter gives your HR department a more intuitive solution compared to what you’re used to with GRM Digital Solutions.
With its digital cabinet, drawer, and folder layout, you can organize files just like your physical records, making onboarding painless and navigation quick. If scanning old employee files is your big worry, FileCenter’s integrated scanning and OCR means you turn paper HR records into searchable digital files fast without complicated conversion steps. This solution is desktop-first, so you keep local control and enjoy faster access to files than GRM Digital Solutions’ cloud-based design, perfect for small HR teams who value speed and simplicity.
Additionally, the direct and familiar structure means new team members can jump in without steep training curves, so you avoid the adoption issues that often trip up HR departments switching from GRM Digital Solutions.
You can focus on HR work, not juggling another complex platform.
Key features:
- Cabinet-drawer-folder interface for digital filing mirrors how your HR team already organizes paper documents, making adoption easy and minimizing confusion commonly found in complex enterprise systems.
- Integrated scanning with OCR for instant searchability converts paper HR files into searchable PDFs automatically, streamlining workflows more efficiently than GRM’s separate scanning modules.
- Robust desktop-first operation for local control prioritizes direct file access and reduces reliance on cloud-only platforms, delivering speed and reliability for HR teams that prefer desktop management.
Verdict: FileCenter is a practical alternative to GRM Digital Solutions for HR departments wanting straightforward document management. Its cabinet-drawer structure, integrated scanning, and speedy local access help you avoid the pain of GRM’s rigid compliance and slow search. If you want user-friendly HR filing, try FileCenter.
2. Connecteam
Feeling boxed in by GRM Digital Solutions’ limited approach?
Connecteam brings modern HR document management features together with team communication, onboarding, and training tools—all areas where GRM Digital Solutions can be rigid or disconnected.
With Connecteam, you can use an employee hub that integrates document management directly into daily HR workflows, so you avoid the fragmented experience and slow processes you get from GRM Digital Solutions.
This provides a much smoother HR experience overall.
If you’re looking for a GRM Digital Solutions alternative that tackles more than just document storage, Connecteam is built to help your HR team take control.
Instead of forcing you to use separate tools, Connecteam offers a centralized Employee Hub where document sharing, announcements, and employee chats all live side-by-side. This means everyone gets the latest policies or handbooks right inside the same app where they view schedules and HR news.
Connecteam also makes onboarding way easier. Automate document requests and signatures for new hires, instantly share onboarding manuals, and prompt acknowledgments without switching platforms. You can handle compliance and deliver training content without the extra logistical mess you might face with GRM Digital Solutions.
Plus, the integrated e-signature, secure HR file access, and policy management ensure your documents stay organized and easy to find.
Connecteam covers your HR document needs—and so much more.
Key features:
- Centralized Employee Hub for all communications brings together HR document access, company updates, and chat so your team never has to jump between disconnected systems again.
- Integrated HR document storage and e-signatures let you manage handbooks, policies, and personnel files securely, making retrieval and compliance easier than with GRM Digital Solutions’ setup.
- Automated onboarding workflows with document delivery streamlines employee onboarding by sending required paperwork and training materials automatically—no more juggling multiple tools or manual reminders.
Verdict: Connecteam is a compelling alternative to GRM Digital Solutions if you want more than basic document management for your HR department. The all-in-one platform goes beyond storage, letting you automate onboarding, streamline compliance, and centralize communication—helping drive adoption and efficiency for HR teams seeking a scalable upgrade.
3. BambooHR
Tired of rigid HR document processes holding you back?
BambooHR brings automated electronic signatures, an intuitive employee self-service portal, and detailed HR analytics, directly tackling the annoyances you face with GRM Digital Solutions today.
Unlike GRM, BambooHR lets you streamline document approvals and empower employees while still delivering robust compliance. This shift in control gives HR teams more freedom, reduces busywork, and unblocks secure access from anywhere.
You gain more time for what matters.
BambooHR is designed to give your HR department smarter, easier document management that actually aligns with your needs as a GRM Digital Solutions alternative.
Here’s how you benefit if you make the switch: Electronic Signatures mean HR can collect approvals faster than manually scanning or chasing documents like with GRM. Plus, you get an employee self-service portal where staff can securely access and manage documents themselves—so HR is no longer the bottleneck and compliance risks are lower.
On top of that, BambooHR generates actionable HR analytics and reporting, not just plain document logs. You’ll be able to track document completion rates and surface trends in employee data instantly. All these features combine to help your HR team meet compliance needs, handle onboarding, and support your growth—without the complexity you want to leave behind.
This switch just makes sense for modern HR.
Key features:
- Integrated electronic signatures for HR documents enable efficient, legally binding sign-offs directly within the platform—much faster and more secure than GRM Digital Solutions’ scanning-dependent process.
- Secure employee self-service access and profile management empowers each team member to view and manage their documents, slashing HR’s administrative load and bottlenecks typical in traditional ECM systems.
- Advanced HR reporting and analytics for compliance give you deep visibility into document completion, HR activity, and actionable insights that go far beyond what GRM Digital Solutions provides.
Verdict: BambooHR stands out as a robust GRM Digital Solutions alternative for HR document management. Its e-signatures, self-service, and analytics have helped users reclaim 8+ hours weekly across HR tasks, making it a smart fit for HR teams that want faster workflows and practical compliance control.
4. Rippling
Is GRM Digital Solutions blocking your HR paperwork flow?
Rippling gives you automated HR onboarding, unified employee records, and customizable document workflows, all areas where GRM Digital Solutions falls short for modern HR teams seeking greater efficiency.
By managing everything from HR document signing to IT setup, Rippling brings HR, IT, and payroll together on one platform—something GRM Digital Solutions just can’t match with its document-only focus.
You need a better way to handle this.
Rippling takes your HR document headaches and turns them into streamlined, automated processes that free up your team for higher-impact work.
Unlike GRM Digital Solutions, Rippling connects HR document management with IT provisioning and payroll approvals, so you don’t juggle three systems or deal with disconnected data. The result is one unified place to handle every employee file and task throughout the entire employee lifecycle.
Additionally, if you’re worried about customizing policies, Rippling’s flexible workflows let you automate document approvals and compliance tracking in a way that fits your unique HR needs. This flexibility means you avoid the rigid, administrative hoops of GRM Digital Solutions and keep things moving.
You finally get control of your HR document chaos.
Key features:
- Automated onboarding links HR documents with IT and payroll so you can onboard staff 90% faster than GRM, eliminating manual paperwork and redundant setup steps for new employees.
- One central, compliant platform for all records removes data silos between HR, IT, and finance, giving your team a true single source of truth for employee documents and information.
- Customizable HR document workflows built cross-functionally let you easily automate document approvals, acknowledgments, and retention policies that align with your processes—far beyond what GRM Digital Solutions allows.
Verdict: Rippling is a compelling alternative to GRM Digital Solutions when you want document management software purpose-built for integrated HR workflows. With onboarding that’s up to 90% faster and powerful cross-department connections, it’s a modern solution if your team needs flexibility, compliance, and true efficiency in HR document handling.
5. Revver
Need an HR document solution that’s less rigid?
Revver’s intelligent workflow automation lets your HR team design custom routing, approvals, and alerts, so you’re not locked into GRM Digital Solutions’ rigid compliance workflows.
If you’ve felt stuck with GRM Digital Solutions, you’ll love how Revver offers more user-friendly, customizable workflow automation for HR processes. This means your team can respond faster to business and regulatory changes without complicated reconfiguration.
Here’s the alternative you’ve been looking for.
Revver gives you a smarter way to manage HR documents compared to legacy ECM platforms, making it easier to modernize your HR operations if you’re frustrated by inflexible processes.
Instead of rigid, hard-coded workflows, Revver puts you in control with rules-based automation for HR document routing, approvals, and notifications. You can adapt processes quickly without IT help or lengthy retraining, which is crucial when HR compliance rules evolve or when you onboard new employees.
Additionally, Revver combines secure cloud storage and robust access controls, offering peace of mind for HR record compliance while ensuring remote teams can get to what they need instantly. When you bundle this with detailed version control and audit trails, every HR document lifecycle gets full transparency—something that can be a struggle if you’ve dealt with GRM’s content management complexity.
You get speed, security, and control—all in one.
Key features:
- Rules-based HR workflow automation without coding required empowers your team to update or refine document approval, routing, or alerting logic quickly instead of relying on extensive IT reconfigurations.
- Secure, fully compliant cloud storage for HR records with role-based access controls ensures sensitive HR files stay protected and everyone only sees exactly what they’re permitted to, reducing audit risk.
- Comprehensive version control and audit histories keep your HR records traceable and auditable through every step of their lifecycle, providing better transparency than general-purpose content management platforms.
Verdict: Revver stands out as a GRM Digital Solutions alternative if you want more control and efficiency in HR document management. With customizable, no-code automation and secure cloud access, you can modernize HR workflows and eliminate the complexity that’s slowing your team down.
6. Ceridian Dayforce
Looking to finally break free from tedious HR workflows?
Ceridian Dayforce solves those clunky document bottlenecks by combining employee file management, payroll, and compliance into a unified HR platform, so you’re not stuck juggling tools or manual uploads like with GRM Digital Solutions.
If you want all your HR documents—from onboarding materials to policy acknowledgments—managed alongside payroll and benefits, Dayforce does exactly that. Unlike GRM Digital Solutions, you get everything in one place for true HR workflow automation.
This means you can ditch the disconnected systems and fragmented document tracking entirely.
Let’s look at how Dayforce delivers.
Switching to Ceridian Dayforce, you get global HR and document management integrated from day one, which avoids the data silos and manual processes created by GRM Digital Solutions’ single-purpose approach.
Your HR records sync instantly with payroll, time, and benefits, meaning no repeated uploads or data inconsistencies across your sensitive files. If you’ve been worried about compliance headaches, Dayforce’s built-in regulatory management takes care of complex reporting and international standards automatically.
Plus, onboarding gets a usability upgrade—your team can upload, store, and reference employee documents while tackling payroll and compliance tasks all from a single dashboard. This replaces the rigid compliance setup and sluggish searches that made GRM Digital Solutions frustrating in the first place.
It’s designed for HR teams needing real integration.
Key features:
- Unified employee document management within core HR lets you handle onboarding, performance files, and compliance docs where you already do payroll, reducing tool overload and manual entry.
- Synchronized payroll and HR data for accuracy ensures your HR documents and pay information stay in sync, which greatly reduces risk of errors compared to separate systems.
- Built-in global compliance tools and reporting supports evolving regulations across countries, massively boosting your HR document compliance compared to regional tools like GRM Digital Solutions.
Verdict: Ceridian Dayforce is a top alternative to GRM Digital Solutions if you need document management fully integrated with HR, payroll, and compliance. You can expect up to a 50% reduction in manual HR tasks—meaning your team spends less time hunting for files and more time focusing on people.
7. Zoho People
Looking for smoother HR document management tools?
Zoho People brings an integrated HR document repository, customizable workflows, and an employee self-service portal—major advantages where GRM Digital Solutions falls short for growing HR teams.
With Zoho People, your HR documents—from offer letters to performance reviews—are organized in one platform, automating approvals and enabling employees to update their own records. This offers intuitive end-to-end control over employee files and HR processes.
That’s something your team won’t get with GRM Digital Solutions.
Here’s how Zoho People changes the game for you.
Switching to Zoho People gives you streamlined HR document storage, replacing the complexity of GRM Digital Solutions with centralized access and real HR process integration.
You get more than just storage: Zoho People lets you set up custom workflows that automate your onboarding and document approval steps, making everything smoother as you scale or update policies. If you’ve struggled getting buy-in for new platforms, employees will appreciate how their self-service portal lets them access personal files and company policies without bugging HR, lightening your daily workload.
Plus, these features work together to help you maintain compliance, keep audits simple, and spend less time shuffling PDFs between disconnected systems.
Your HR documents finally feel organized and easy.
Key features:
- Centralized HR document repository with broad access stores offer letters, contracts, and employee files securely in one place, eliminating the need for a standalone document solution like GRM Digital Solutions.
- Configurable workflow automation for HR processes simplifies and digitizes benefits enrollment, document approvals, and onboarding, giving you more control and agility compared to rigid ECM systems.
- Employee self-service portal for documents and policies empowers your staff to retrieve and update their own documents, reducing HR interruptions and improving efficiency without extra software.
Verdict: Zoho People delivers a real alternative to GRM Digital Solutions for HR document management with benefits like integrated HR workflows, a self-service portal, and centralized storage. If your team wants a unified HRIS for compliance and document tasks, Zoho People is your best bet to streamline processes—especially for small to midsize HR departments.
8. Workday HCM
Is document management in HR still a headache?
Workday HCM goes beyond the basics by offering unified worker document management, deeply integrating all your HR files and processes into a single, live HCM suite.
With real-time document capture, global compliance tracking, and configurable workflow automation, Workday HCM immediately solves pain points that leave you struggling in GRM Digital Solutions. You can rely on embedded HR document management that syncs directly with your HR system, eliminating the patchwork of tools and bottlenecks.
This platform brings everything under one roof for you.
Instead of just replacing your old system, Workday HCM actually modernizes HR document management for your whole department.
If you need to control sensitive HR records, Workday HCM keeps everything secure through unified document management—no more searching for files in disconnected tools or delaying approvals because compliance checks are too manual.
You’re not just storing documents. You’re managing every HR touchpoint, approval, and data flow right alongside payroll, benefits, onboarding, and real-time analytics. The adaptive business process frameworks let you automate approvals and policies, so you can handle country-specific regulations and HR audits with confidence. This works especially well if your team struggled with GRM’s rigid workflows.
Plus, you benefit from robust global compliance tools and detailed audit trails. These features help you scale confidently, keep up with new privacy laws, and support every region your workforce grows into.
You get a unified, future-ready HR document platform.
Key features:
- Unified HR document management inside HCM stores and organizes sensitive employee records with deep integration to core HR processes, going far beyond GRM Digital Solutions’ external document handling approach.
- Highly configurable workflow automation lets you build scalable approval processes for everything from onboarding to policy changes, offering more flexibility than GRM’s standard automation features.
- Global audit and compliance controls ensure HR document security, regulatory adherence, and complete audit trails across countries or business units, tackling compliance needs where GRM Digital Solutions can fall short.
Verdict: Workday HCM is a high-powered alternative to GRM Digital Solutions for HR departments needing tight integration, automation, and compliance. Large organizations report major reductions in manual HR work and data errors after moving to Workday, making it especially valuable if your current system holds you back.
Conclusion
Tired of slow searches and clunky integrations?
With GRM Digital Solutions, it’s common to feel stuck managing HR documents in a system that’s anything but intuitive. If your team is fighting sluggish workflows and struggling to keep up with compliance or connect to your HRIS, that’s a sign it’s time for a real upgrade.
Making the switch can feel daunting, but staying with limited tools holds your HR team back and drains everyone’s momentum far more than changing ever will.
Let’s talk about a smarter option.
FileCenter is my top pick from this roundup because it replaces GRM’s complexity with fast, intuitive filing—without the learning curve or endless setup.
If you want to ditch the frustration, FileCenter streamlines employee document management so your team spends less time fighting with software and more time focused on people. It’s a modern, user-friendly alternative to GRM Digital Solutions HR teams love.
Try FileCenter free today and see the difference for yourself.
Experience faster HR document management now.
