Stuck with outdated compliance features again?
If you feel bogged down by Revolution Data Systems’ clunky interface and lack of robust security, you’re definitely not alone.
These limitations can leave your agency open to risk and make even simple tasks feel complicated.
The longer you put up with these headaches, the more you lose in productivity, growing compliance pressure, and an unhappy team who just wants a tool that actually works. For agencies, staying stuck means wasting valuable resources on inefficient software and risking sensitive data, so finding a better solution has to be a priority.
You do have choices that fix these pain points and let you stop struggling with the same old frustrations.
In this article, I’ll show you the best best Revolution Data Systems alternatives to help your agency find modern, secure document management software designed for government compliance, with tools like FileCenter, ShareArchiver, Hyland, Laserfiche, and more.
With the right choice, you’ll protect sensitive records, save time, and empower your team.
Let’s find your solution.
Quick Summary:
| # | Alternative | Rating | Best For |
|---|---|---|---|
| 1 | FileCenter → | Users wanting modern interfaces | |
| 2 | ShareArchiver → | Budget-conscious growing businesses | |
| 3 | Hyland → | Companies requiring better support | |
| 4 | Laserfiche → | Teams needing better collaboration | |
| 5 | DocuWare → | Small teams seeking simplicity |
1. FileCenter
Is Revolution Data Systems keeping your agency stuck in the past?
FileCenter steps up with intuitive cabinet-drawer filing, integrated scanning, and a desktop-first approach that sidesteps the bloated enterprise setup found in Revolution Data Systems’ interface.
What really makes FileCenter different is how it uses familiar Windows folder structures for immediate organization and easier onboarding. Your agency can start digitizing sensitive records without the hassle of database training or slow adoption.
This could be a total game-changer for you.
With FileCenter, you get an easy-to-use file management system that cuts straight through the complexity you might face with other platforms.
Here’s how it works: FileCenter’s cabinet-drawer approach means your files are organized using the same Windows folders you’re used to. This makes onboarding smooth since there’s no complex system retraining involved. When you need to go digital, built-in scanning and OCR let you convert paper records to indexed files in just one step.
Additionally, FileCenter offers a one-time purchase option. This means you only pay once, with no ongoing subscription fees. Lean teams have more budget predictability while still accessing modern automation that Revolution Data Systems often lacks for government agencies.
Everything is designed with your compliance and cost control in mind.
Key features:
- Familiar cabinet-drawer structure organizes your files using standard Windows folders, so your team avoids lengthy transitions from Revolution Data Systems’ enterprise systems.
- One-time perpetual license option allows capital expense purchasing, letting you own your software without ongoing subscription costs typical of other government document management solutions.
- Integrated scanning with instant OCR filing captures paper records, applies text recognition, and auto-fills file names, streamlining compliance-focused digitization that’s faster than multi-step Revolution Data Systems workflows.
Verdict: FileCenter stands out as an affordable Revolution Data Systems alternative for government agencies wanting to improve security and compliance. Its cabinet-drawer file structure and included OCR scanning help you digitize documents without disruptive retraining or recurring fees. If simplicity and cost certainty matter, FileCenter really fits.
2. ShareArchiver
Tired of outdated compliance features holding you back?
ShareArchiver steps up with automated retention policies and WORM protection, eliminating manual tracking headaches that Revolution Data Systems often creates for government agencies.
If you’re struggling to control growing data storage needs, ShareArchiver’s data deduplication can reduce your storage costs dramatically. This isn’t just nice to have—it’s crucial if your agency manages massive volumes of records and wants to avoid overspending on infrastructure.
Here’s where things get better.
ShareArchiver solves these challenges by giving your agency archive-focused features Revolution Data Systems lacks, all while supporting your security and cost reduction goals.
You’ll immediately notice the impact of ShareArchiver’s powerful compliance and efficiency enhancements.
With its built-in data deduplication, you can eliminate duplicate files across entire archives to reduce storage by over 60%, based on real results from other government users. Plus, robust full-text search lets you retrieve documents for e-discovery or audits instantly, something Revolution Data Systems often makes tedious and slow.
You also get automated retention policies with WORM (write once, read many) safeguards, which means you’re always prepared for audits or public information requests, and can confidently enforce government records requirements without the hassle.
Combine this with modern search and archiving tools, and your agency will stop worrying about ballooning storage costs or compliance risks.
You get smarter document management that works for you.
Key features:
- Automated retention and WORM compliance controls ensure government records are managed according to strict regulatory requirements—far exceeding the manual effort often needed with traditional document management solutions.
- Deduplication slashes government archive storage needs by removing redundant data from massive volumes, resulting in lower storage bills and reducing the chance of costly infrastructure upgrades.
- Full-text search across archived records speeds up e-discovery and audit preparation, so your agency can meet public records requests faster and with less manual effort.
Verdict: ShareArchiver stands out as a top Revolution Data Systems alternative for government agencies focused on compliance, e-discovery, and reducing costs. With local agencies seeing storage cut by 60% and effortless audit readiness, ShareArchiver delivers features and real-world results agencies like yours need.
3. Hyland
Is Revolution Data Systems limiting your compliance and efficiency?
Hyland brings intelligent automation and certified records management to the table, giving you advanced document processing and deeper compliance than you’ll get from most government DMS solutions.
If your team is frustrated by Revolution Data Systems’ limited compliance support and manual document handling, switching to Hyland gets you powerful AI-driven features and certified government records controls. This makes a real difference for agencies managing critical documents and needing to meet federal and state requirements.
Here’s where Hyland truly changes the game.
Hyland steps in as an enterprise-grade alternative with intelligent document processing, stronger records compliance, and streamlined public records request tools designed for high-stakes government work.
You’ll notice the difference instantly if your agency processes a high volume of paperwork. Hyland’s IDP feature uses AI to extract, classify, and process data, nearly eliminating manual entry headaches. This is a clear leap over traditional DMS solutions’ limited automation, so your team spends less time correcting mistakes or tracking down information.
On top of that, Hyland’s certified electronic records management gives you airtight compliance throughout the records lifecycle, protecting you from audit risks that generic systems leave exposed. Combined with web-based FOIA/public records request portals, you can meet transparency and public service mandates effortlessly.
Hyland’s focus on automation and compliance is built for your needs.
Key features:
- AI-powered intelligent document processing automates classification, data capture, and extraction from various files, minimizing manual data entry and errors for your government agency’s high-volume operations.
- Certified electronic records management compliance with regulations like DOD 5015.02 ensures your records lifecycle is properly managed, providing a clear upgrade over standard DMS solutions lacking certified controls.
- Automated, web-based public records requests streamlines citizen FOIA/submission processes with workflows and portals tailored to government, boosting transparency and response speed over manual request tracking.
Verdict: If you’re searching for the best Revolution Data Systems alternative for document management in government, Hyland stands out. Government agencies like the FAA achieved significant operational efficiencies and cost savings after implementing Hyland’s EDMS, thanks to its enterprise automation, certified records controls, and FOIA-centric portals that truly surpass traditional DMS limitations.
4. Laserfiche
Feel boxed in by clunky government DMS tools?
Laserfiche brings automated workflow management, robust retention scheduling, and a modern interface to solve what Revolution Data Systems struggles with around compliance, user frustration, and manual processes.
Unlike Revolution Data Systems, you get automated records classification and policy enforcement for easier audits plus citizen-facing public portals that drive real productivity and engagement.
If you’re looking for better efficiency, here’s what matters.
Laserfiche lets your agency ditch manual document approval or record-keeping and start using intelligent automation for every step.
This means you’ll see smoother, faster workflows for things like permit reviews, audit preparation, and public records access. You can automate retention schedules and records policies with just a few clicks, so compliance becomes less of a headache for your team compared to Revolution Data Systems’ limited tools.
Additionally, Laserfiche’s public portal empowers citizens to self-serve document requests, shrinking the time your staff spends on FOIA fulfillment or status updates—all while maintaining strict compliance controls. Combine that with powerful workflow automation, and your agency finally gets the security, transparency, and efficiency you’ve been craving.
These enhancements are hard to beat.
Key features:
- Automated workflow management for service delivery lets your team streamline government approvals, permit applications, and routine processes—reducing manual work compared to outdated DMS solutions like Revolution Data Systems.
- Information governance with automated records retention sets compliant policies, schedules, and classification routines, arming you for complex audits and lifting the burden of manual recordkeeping.
- Citizen self-service public portals provide direct, transparent access to public information, cutting your staff workload and delivering better social value.
Verdict: Laserfiche is a leading choice if you need something smarter than Revolution Data Systems for government document management and compliance. Agencies report a 40% decrease in document turnaround and approval times up to 80% faster after migrating to Laserfiche’s automated workflows, audit-ready records management, and citizen-focused features.
5. DocuWare
Frustrated by Revolution Data Systems’ clunky experience?
DocuWare brings secure, cloud-native document management and workflow automation to government agencies—everything Revolution Data Systems misses for flexibility, compliance, and modern efficiency.
With DocuWare, you get reliable scalability and a secure central repository that streamlines documents across departments. This means your agency overcomes the inflexible on-premises setups and patchwork storage of Revolution Data Systems, instantly improving how you organize and protect sensitive files.
If staying secure and efficient matters to you, read on.
DocuWare stands out as a Revolution Data Systems alternative by giving your agency a flexible, cloud-based solution for organizing critical public documents and automating the workflows that matter most.
You’re not stuck with rigid, outdated software anymore—the platform offers on-demand user and storage scaling, so your agency grows without IT headaches, while digital workflows automate approvals and public service requests for more accurate, responsive operations.
Additionally, DocuWare’s all-in-one cloud platform boosts your agency’s security and collaboration. You can store, access, and share documents remotely—reducing risk and making life easier for staff and citizens alike. These combined features help you switch confidently, knowing you won’t waste time retraining your team or disrupt everyday operations.
DocuWare is designed for critical government demands.
Key features:
- Cloud-native platform with instant scalability supports workforce and storage growth for government agencies, removing IT bottlenecks typical of Revolution Data Systems’ on-premises setups.
- Automated digital workflow tools streamline paper-heavy processes like approvals and records requests, boosting efficiency and consistency for better public service delivery.
- Centralized, secure document repository lets your agency store, manage, and share sensitive documents across departments securely, minimizing cyberthreats compared to fragmented legacy storage.
Verdict: DocuWare deserves a close look as an alternative to Revolution Data Systems, especially if you need document management software for government agencies that actually adapts as you grow. Agencies using DocuWare report dramatically improved responsiveness and better security, thanks to its workflow automation and cloud flexibility.
6. Docsvault
Need more control and compliance than you’re getting?
Docsvault delivers a cost-effective on-premise document management solution, with robust security and full control over data—addressing the cloud-only limitations of Revolution Data Systems.
What makes Docsvault stand out is its comprehensive audit trail and records retention management, which outperforms Revolution Data Systems for regulatory compliance and transparency you can depend on.
Here’s where Docsvault becomes a practical upgrade.
When you switch to Docsvault, you gain an on-premise option, giving your agency hands-on control of sensitive records and reducing long-term costs compared to cloud-only software.
With features tailored for government agencies, Docsvault offers automated workflows and digital web forms to streamline complex tasks like public record requests. You can route requests automatically and cut down paperwork time, delivering a smoother experience for your team and citizens who rely on fast access.
Additionally, Docsvault’s detailed records retention schedules and real-time audit logs mean that every change is tracked and every document is accounted for. If you’re required to pass strict audits or prove compliance, this is a clear step above what Revolution Data Systems typically offers.
The result is a unified solution that gives you confidence and control.
Key features:
- On-premise deployment keeps agency data local and empowers your IT team with greater control, potentially lowering total long-term costs compared to cloud-only alternatives like Revolution Data Systems.
- Automated workflow and digital web forms help you streamline public records requests and internal approvals, letting you automate repetitive tasks for more efficiency and fewer errors.
- Regulatory compliance with audit trails and retention schedules logs every activity related to a document while enforcing required retention timelines, supporting strict government regulations and audit requirements.
Verdict: Docsvault is a compelling alternative to Revolution Data Systems for government agencies needing secure, compliant document management. By eliminating paper and reducing storage and labor costs, Docsvault delivers proven operational savings, stronger compliance, and real control, especially if you must satisfy rigorous regulatory audits.
7. GLOBODOX
Ready for a system that’s actually easy to use?
GLOBODOX gives your agency both on-premise and cloud deployment options, plus quick setup and custom security templates to address common Revolution Data Systems limitations.
Where Revolution Data Systems can feel rigid, GLOBODOX’s flexible deployment and robust access controls make secure adoption simple. This means your IT team can select the setup that best fits your agency’s infrastructure and compliance requirements, and staff don’t get bogged down with complex new workflows.
Switching solutions doesn’t have to be stressful.
GLOBODOX solves the need for flexibility and security by letting you pick how and where your documents are stored—on-premise for maximum control or in the cloud for easier access.
With a quick installation process and an interface designed to feel familiar, you can reduce the learning curve and cut training expenses compared to most document management tools. If you worry about dealing with complex migration or lengthy onboarding, this makes GLOBODOX a much smoother switch from Revolution Data Systems.
There’s also a big win with custom security templates. You set granular permissions for who can access or edit confidential files. Combine that with intuitive user roles and deployment options, and your agency gets control that matches real-life compliance requirements while easing IT headaches.
GLOBODOX could make your transition genuinely painless.
Key features:
- Flexible deployment with on-premise or cloud hosting empowers you to choose the infrastructure that best matches your agency’s existing security, compliance, and IT environment—no “one size fits all” constraints.
- Custom security templates and permission control allow you to create, save, and re-use access templates for different teams or departments, keeping even your most sensitive documents protected at all times.
- Quick setup with intuitive design ensures your staff can start using GLOBODOX without extensive training or change management, minimizing implementation costs compared to complex traditional DMS options.
Verdict: GLOBODOX is a standout alternative to Revolution Data Systems for document management software for government agencies. With dual deployment, easy onboarding, and granular security, you get better control for less effort—especially useful when migration simplicity and low retraining costs are critical for your team’s success.
8. Discus Greenbox
Looking for an interface that actually works for your agency?
Discus Greenbox gives you cloud-based, intuitive robust search and automated approval workflows—exactly where Revolution Data Systems falls short for government teams.
If you’re worried about outdated tools, Discus Greenbox offers streamlined processes, real-time audit trails, and compliance support to take away those headaches. You’re not stuck with confusing migrations or complex training either; the transition is refreshingly smooth.
Here’s how Discus Greenbox changes the game for you.
With Discus Greenbox, you trade Revolution Data Systems’ clunky limitations for a platform built to solve real public sector problems.
You’ll find that Discus Greenbox speeds up everything when retrieving information, thanks to advanced search with OCR that instantly finds keywords, phrases, or even tiny details in your files. This is a huge timesaver for staff handling public records requests, especially when you’re up against tight deadlines and citizen demand.
Plus, built-in approval workflows automate review and sign-off across multiple departments—no more tedious emails, lost files, or paper trails to chase down. This keeps everyone on track and fully accountable, while comprehensive audit trails log all document access and changes so you’re always compliance-ready.
You finally get efficiency and peace of mind.
Key features:
- OCR-powered advanced search for rapid discovery digs deep into your agency’s document collection and retrieves exactly what you need, slashing lookup time compared to older platforms.
- Automated approval workflows with multi-user routing enable your team to move documents through complex processes without bottlenecks, ensuring timely, transparent decision-making.
- Comprehensive audit logging and access tracking records every user activity on documents, so you have full accountability and audit support when regulations demand proof.
Verdict: If you want better security, search, and process automation than Revolution Data Systems, Discus Greenbox is an alternative your agency should consider. Every action is logged for compliance, government staff get faster response times, and there’s no steep learning curve—making it ideal for mission-critical document management.
9. NetSuite
Want to escape clunky document workflows and bottlenecks?
NetSuite’s integrated File Cabinet creates a centralized, secure cloud repository, which directly counters the outdated interface and scattered storage limitations of Revolution Data Systems.
What really stands out is how you’re getting robust document security and organization built into your entire ERP instead of just tacking on another standalone DMS to your tech stack. This means there’s less risk of documents slipping through the cracks or compliance headaches catching you off guard.
It’s a smarter path if you need more control.
Here’s how NetSuite can solve those document headaches you’ve dealt with.
With its role-based access controls and permissions, you set exactly who sees what, protecting even your most sensitive records far better than generic solutions. The best part? Documents attach right to any transaction or record, so your team never hunts through disconnected folders after switching from Revolution Data Systems.
Additionally, you’ll get powerful workflow automation and customizable approval routing built right in, removing the manual, error-prone steps that usually bog down procurement and compliance processes. If you’re tired of clunky integrations, NetSuite’s platform links document management with your agency’s financials, HR, or procurement in one place—which Revolution Data Systems just can’t match.
The result: document management that’s truly part of your day-to-day operations.
Key features:
- Integrated File Cabinet for central storage lets you attach documents to any ERP record, streamlining organization versus standalone DMS data silos common in government workflows.
- Role-based access control for security enables precise document permissions, reducing unauthorized access to sensitive government files and improving your compliance confidence.
- Automated, codeless workflow approvals customize routing for purchasing or internal reviews, cutting down manual effort and delays compared to the basic automation of Revolution Data Systems.
Verdict: NetSuite is a top Revolution Data Systems alternative if your government agency needs secure, unified document management plus full ERP functionality. By attaching files to any record and automating approvals, organizations have eliminated paper-based bottlenecks for 100% digital procurement—proving how it can truly upgrade your critical workflows.
Conclusion
Tired of clunky, outdated government software?
Revolution Data Systems leaves you stuck with limited compliance tools and a frustrating interface—making security and efficiency harder to achieve.
Looking for better software isn’t easy, but settling for old solutions only puts your agency at greater risk and slows down your daily work.
Here’s your smarter way forward.
FileCenter is my top pick for ditching Revolution Data Systems’ headaches. You’ll get a refreshingly simple, secure system that’s easy to deploy—without giving up powerful compliance features or modern automation your team actually wants.
What I love about FileCenter is how it makes document management intuitive and manageable again. As a direct Revolution Data Systems alternative, it helps government agencies finally streamline digital files without sacrificing data security or spending weeks in rollout training.
Jumpstart your switch now—check out FileCenter’s free trial or demo.
Enjoy security, compliance, and real productivity—finally.
