Stuck with ShareArchiver’s outdated interface?
If you’re frustrated by ShareArchiver’s clunky design, spotty compliance reporting, and constant struggles with scaling massive government datasets, you’re not the only one hunting for something better.
These issues can leave your agency out of compliance or scrambling when audit season hits.
Every unexpected glitch or slow search wastes staff time, kills morale, and adds to your worry over missed deadlines and security gaps.
Staying the course with ShareArchiver means higher costs, lost productivity, and persistent headaches for your IT and compliance teams. It’s no surprise many are looking for modern solutions to finally put these pains behind them. When you’re spending hours on manual workarounds or waiting for basic reports, you deserve a platform that simply works.
Luckily, there are plenty of ShareArchiver alternatives that deliver what you’ve been missing.
In this article, I’ll walk you through the best ShareArchiver alternatives for government agency document management, including FileCenter, Hyland, Laserfiche, and more.
You’ll see how the right replacement can bring the security, audit tracking, and usability ShareArchiver just can’t deliver.
Let’s find your solution.
Quick Summary:
| # | Alternative | Rating | Best For |
|---|---|---|---|
| 1 | FileCenter → | Busy agencies seeking simplicity | |
| 2 | Hyland → | Agencies needing automation | |
| 3 | Laserfiche → | Users wanting modern interfaces | |
| 4 | Softdocs → | Teams needing advanced automation | |
| 5 | DocuWare → | Field teams needing mobile access |
1. FileCenter
Is ShareArchiver’s outdated system slowing your agency down?
FileCenter addresses these headaches with electronic filing cabinets that use familiar Windows folder structures, skipping ShareArchiver’s complicated database imports and long training cycles entirely.
Unlike more complex archival systems, FileCenter helps you organize, scan, and retrieve documents with minimal learning curve. This stands out if you worry about adoption resistance, since you can leverage the file structures your team already knows.
Here’s how FileCenter makes that migration easier.
You get a user-friendly interface that lets your staff manage government files with less friction, so switching from ShareArchiver feels natural instead of disruptive.
FileCenter stands out as a ShareArchiver alternative by letting you take control of your government documents without dealing with expensive, complex SaaS pricing or confusing workflows.
You can digitize papers straight to organized digital cabinets through one-click scanning and automatic naming. The integrated scanning and smart OCR help your office transition paperless faster than with ShareArchiver’s more technical import process.
Additionally, the option for a perpetual desktop software license means you won’t get stuck in open-ended subscription contracts, which is perfect if your agency prefers clear, upfront costs.
The result is peace of mind and compliance for your team.
Key features:
- Electronic Filing Cabinets with Windows organization let your team organize and access files using the familiar folder layout, removing steep learning curves and database migration hassles.
- One-Time Purchase License model for budget clarity gives agencies affordable, perpetual access without the recurring SaaS fees or cost spikes that often come with ShareArchiver.
- Integrated scanning & OCR for paperless transition digitizes and organizes documents instantly, reducing manual steps and providing faster, more intuitive adoption compared to bulk import tools.
Verdict: FileCenter is an ideal ShareArchiver alternative if your agency needs simple, compliant document management. Local governments report daily time savings and improved consistency using FileCenter’s familiar structure, smart scanning, and fixed-cost license—making it great for busy agencies seeking a smoother, budget-friendly switch.
2. Hyland
Looking for a document system that just works better?
Hyland introduces advanced automation, unified content control, and case management—everything ShareArchiver misses—specifically for modern government agency challenges.
With intelligent process automation, Hyland’s platform eliminates manual work across complex public workflows like licensing and records requests. This directly tackles the clunky, inefficient processes that often made ShareArchiver a source of frustration for your agency.
You actually get enterprise-grade, AI-powered tools you can rely on.
Here’s how Hyland delivers as a ShareArchiver alternative.
Unlike traditional archiving products, Hyland empowers your agency to automate entire government processes, not just store data. Using intelligent process automation, workflows are streamlined and errors are minimized, letting your team do more with less.
Managing documents from multiple departments feels easy thanks to a single unified content platform across all systems. You’ll no longer scramble through siloed data or worry about missing information when compliance audits come around.
Plus, adaptive case management features let you actively drive investigations, permitting, and citizen services—extending far beyond the limits of ShareArchiver’s basic archiving. This means greater transparency, better control, and improved outcomes for every stakeholder.
Switching lets you work smarter, not harder.
Key features:
- Enterprise-grade intelligent process automation drastically reduces manual data entry for public records, licensing, and administrative requests using AI, resulting in more efficient service delivery than ShareArchiver’s core offering.
- Unified content management across all departments helps you organize and control information from multiple government sources on one secure platform, meeting rigorous compliance and reporting requirements.
- Dynamic case management for ongoing government operations lets your team handle investigations, permitting, and citizen queries in real time—delivering superior citizen service and transparency.
Verdict: Hyland is a powerful ShareArchiver alternative, purpose-built for government agencies ready to evolve beyond static archiving. You can see 50% faster processing and fewer manual errors across licensing, records, and compliance workflows. Hyland’s automation, case handling, and single content platform set you up for success.
3. Laserfiche
Looking for something better than ShareArchiver?
Laserfiche brings you powerful workflow automation, real-time records management, and digital forms that eliminate ShareArchiver’s outdated interface and limitations on active document processing.
This means you’ll get advanced tools to manage records, automate services, and fulfill FOIA requests way beyond what ShareArchiver offers. Laserfiche doesn’t just store documents but transforms how your agency operates by giving you robust public service and compliance tools.
Here’s how Laserfiche makes the switch worthwhile.
Laserfiche tackles all your migration headaches with dynamic process automation and active content management—making it an ideal ShareArchiver alternative for government document workflows.
With Laserfiche, your team can digitize and automate complex government tasks—permitting, licensing, or internal audits—using a visual, no-code workflow designer. You’ll love how you can easily build and refine government workflows without IT bottlenecks, rolling out updates in hours rather than months. That’s something you just can’t do with ShareArchiver’s limited archiving features.
Additionally, instant digital forms and secure electronic signatures upgrade your citizen-facing services, letting you capture, authorize, and route documents efficiently. These features not only help with compliance but make government processes accessible and stress-free for both staff and citizens.
The result: your compliance headaches finally disappear.
Key features:
- Built-in workflow and business process automation transforms how your agency operates, implementing everything from permits to public records responses, far beyond ShareArchiver’s basic document storage functionality.
- Electronic forms and digital signatures allow secure data capture and faster approvals, streamlining citizen requests and internal processing without the need for paper or separate tools.
- Integrated records management for FOIA compliance manages the entire lifecycle of government records, automates retention, and allows fast fulfillment of public records requests to reduce legal and compliance risk.
Verdict: If you need a ShareArchiver alternative designed for true government document management and compliance, Laserfiche is a clear upgrade. Agencies using it frequently report reducing public records response times by 70% and achieving 90% faster document processing, thanks to automation and modern interfaces tailored to agency needs.
4. Softdocs
Tired of ShareArchiver’s outdated approach?
Softdocs gives your agency no-code workflow automation, AI document processing, and deep integration with government platforms—features ShareArchiver simply can’t match.
This means you’re no longer limited by ShareArchiver’s archival focus or clunky interface. Softdocs lets you build eForm-driven processes, pull data straight from email attachments, and blend document management with day-to-day agency work. It’s not just an archive; it’s an engine for modernizing government document workflows and compliance reporting.
You don’t have to settle anymore.
With Softdocs, you get a cloud-first, government-tailored solution that solves ShareArchiver’s biggest pain points. Its no-code automation lets your team turn manual, slow task hand-offs into streamlined digital processes with eForms and unlimited eSignatures—no IT required.
Plus, you’ll gain AI-powered document intelligence. Softdocs automatically classifies documents and extracts data—even from email—so your records are organized and usable instantly, not just locked away for storage. You can integrate Softdocs directly with ERP, SIS, and CRM systems, which makes records accessible from your main applications and keeps workflows running smoothly.
There’s more—Softdocs’ interface is designed for agency users, speeding up adoption and shrinking the daunting learning curve you may fear with a switch from ShareArchiver. Combined, these features help your agency save time, reduce risk, and prove compliance whenever needed.
Softdocs helps you future-proof agency workflows confidently.
Key features:
- No-code automation with eForms and eSignatures empowers your team to design and deploy digital government processes quickly, without IT development, making compliance much easier than ShareArchiver’s basic workflow tools.
- AI-based intelligent document processing automatically classifies and extracts data from emails, scans, and uploads, allowing you to put government records to work immediately instead of only storing them.
- Deep integrations with ERP, SIS, and CRM systems eliminate information silos by connecting Softdocs directly to your core agency platforms for seamless document flow you don’t get with ShareArchiver.
Verdict: Softdocs is your feature-rich alternative to ShareArchiver if you need document management software for government agencies that delivers advanced automation, AI-driven classification, and real government system integrations. Agencies using Softdocs have saved millions of paper sheets and seen tangible operational gains in just months—making your upgrade worth it.
5. DocuWare
Looking for more than just basic document archiving?
DocuWare’s AI-powered indexing and automated workflow tools directly tackle ShareArchiver’s weak spots, giving your agency real-time, secure document control while streamlining compliance and reporting.
The difference shows up the moment you need more than a simple archive. With DocuWare, you gain intelligent document processing, modern e-forms, and true mobile access—all areas where ShareArchiver often creates headaches and manual work instead of reducing it.
This sets the stage for a smoother experience.
Here’s how DocuWare rises above as a ShareArchiver replacement.
Your switch is rewarded with active document management rather than static archiving. AI-powered capture lets your team forget about time-consuming manual data entry, while cloud-based, drag-and-drop workflows automate everything from invoice reviews to public records requests. Plus, secure mobile access supports field teams instantly, so no one is stuck waiting for files at the office.
If you want compliance with less hassle, DocuWare’s robust audit trails make reporting far simpler than before. Now document retrieval or workflow review for audits takes minutes, not hours. When combined, these strengths drive a much easier transition away from ShareArchiver and deliver the usability and future-readiness you actually need.
You get document management built for government work.
Key features:
- AI-powered document capture with automated indexing drastically cuts manual entry and errors, letting your team quickly move documents throughout your workflow instead of getting bogged down by old-school archiving.
- Customizable cloud workflows and e-forms let you automate complex approvals, enable public record submissions, and adapt to changing compliance needs without ever relying on rigid archiving structures.
- Full-featured mobile access for field teams enables document processing from phones and tablets, supporting remote government work more effectively than ShareArchiver’s limited mobile tools.
Verdict: DocuWare stands out as a ShareArchiver alternative built for government agencies needing modern document management. Agencies report cutting manual entry by 70% and speeding up invoice cycles by 65%. Real-time AI automation, cloud workflow design, and field-ready access make DocuWare a future-proof choice for compliance and efficiency.
6. DocsVault
Feeling boxed in by ShareArchiver’s outdated interface?
DocsVault adds automated web eForms and flexible self-hosting, giving your agency better ways to process citizen requests and control sensitive data directly.
If you’re frustrated with ShareArchiver’s limited active document management, you’ll appreciate that DocsVault offers document profiling, instant search, and digital public service options. This lets you find any government record as soon as you need it, while making it easier for citizens to interact with your agency.
Everything gets more manageable from here.
Where DocsVault stands out is with its focus on active workflows. You can use automated eForms to digitize routine requests, simplifying how citizens reach out to your agency while cutting down your team’s manual workload.
Additionally, storing everything on your own servers preserves full data control and supports strict compliance requirements, solving a persistent pain with ShareArchiver’s cloud-only approach. This flexibility makes your data migration less risky and ensures that document management adapts to your agency’s existing infrastructure.
You’ll also benefit from intelligent document profiling and advanced full-text search, so retrieving records for public requests or audits takes seconds—not days. Combined with automation, this empowers your team to lower processing times and eliminate unnecessary admin work.
This is document management made for government.
Key features:
- Automated web eForms digitize agency services and allow citizens to submit records requests, licenses, and applications online—streamlining intake beyond ShareArchiver’s archiving tools.
- Document profiling with advanced full-text search instantly locates files by content or metadata, which means you gain faster, audit-ready access to critical documents when it matters most.
- True on-premise hosting option for full control lets your agency manage its own secure servers, protecting sensitive records and supporting long-term compliance without forced cloud storage fees.
Verdict: DocsVault is a powerful ShareArchiver alternative if you need compliance-ready document management designed for government agencies. Agencies switching have reduced processing time and cut storage costs by up to 40% using eForms and on-prem hosting, making your switch both safer and smarter.
7. Revver
Tired of clunky setups slowing agency work?
Revver steps up with AI-powered document management and secure automation that outperforms ShareArchiver’s more limited archiving focus.
Revver’s Smart Extract AI automatically recognizes, extracts, and organizes files from all your sources—so your team skips tedious sorting tasks. Its no-code workflow builder and eSignature integration are designed specifically for government efficiency.
This means you get smarter automation, stronger compliance, and simplified processes when managing large volumes or complex projects. Plus, unlike ShareArchiver, Revver’s GovCloud hosting is purpose-built for government-grade security.
It solves your agency’s document headaches directly.
Revver is built to eliminate ShareArchiver frustrations by automating data ingestion, streamlining workflow approvals, and boosting compliance for government agencies seeking better document management.
Here’s how it delivers: Revver uses AI-driven data extraction to instantly organize files from scanned documents, legacy shares, or inboxes—no manual effort required. The result is faster case processing and less time searching for records.
Additionally, with native no-code automation and built-in eSignatures, you can route documents for approval and tracking—even across departments—without relying on IT. This empowers your staff to improve response times for citizen requests while maintaining transparency and audit trails.
The advanced GovCloud option means your sensitive documents are protected with government-grade security and purpose-built compliance, far exceeding what’s possible with ShareArchiver.
Revver is the modern upgrade your agency needs now.
Key features:
- Smart Extract AI for intelligent organization automatically ingests, classifies, and organizes government documents from any source, vastly reducing manual entry and handling compared to ShareArchiver’s legacy approach.
- No-code automation with eSignatures and secure portals lets your team build approval workflows and digital signing processes quickly, improving service delivery and reducing backlogs on government projects.
- Dedicated GovCloud hosting for compliance offers heightened security and privacy controls, specifically designed for public sector needs, so you can meet and exceed your agency’s regulatory mandates with confidence.
Verdict: Revver is a top ShareArchiver alternative for government document management, with agencies reporting project cycle reductions from weeks to days and dramatically faster searches. Its AI data extraction, no-code automation, and dedicated GovCloud hosting deliver the modern, compliant workflows your agency requires for future-proof results.
8. Revolution Data Systems
Outdated interfaces slowing down your record preservation efforts?
Revolution Data Systems targets core ShareArchiver pain points by delivering OAIS-based digital preservation, high-accuracy document scanning, and automated digital mailroom workflows for government agencies.
Your team gets future-ready records management with advanced integrity protection, not just basic archiving. The result is confidence that your critical records stay accessible and authentic—even decades down the road.
There’s a smarter path for your compliance needs.
Revolution Data Systems can help your government agency leap past ShareArchiver’s limitations with deep digital transformation services, blending secure long-term record protection and proactive digitization.
Here’s how it works: RDS starts with OAIS-compliant digital preservation software to actively guard your records against obsolescence and format loss. You also get expert-led scanning and indexing that human-verifies every historical file, addressing the accuracy worries common with standard archive tools. These aren’t just digital storage bins—they’re robust, future-focused solutions designed for public records.
Additionally, RDS goes beyond archiving with digital mailroom automation that ingests all new physical mail and routes it directly into your digital workflows. This not only replaces manual sorting, it ensures your agency’s archives keep growing without workflow slowdowns or compliance blind spots.
This unlocks peace of mind for your compliance journey.
Key features:
- OAIS-based digital preservation safeguards government records by providing future-protected, authentic, and readable archives, solving long-term risks that ShareArchiver’s traditional storage can’t fully address.
- Human-verified high-accuracy scanning services digitize archives with meticulous quality control, converting vast physical records into organized, searchable files, far beyond basic scanning toolsets.
- Automated digital mailroom processes all incoming mail and transforms manual mail handling into actionable digital workflows, closing the gap ShareArchiver leaves for new physical documents.
Verdict: Revolution Data Systems offers government agencies a specialized ShareArchiver alternative purpose-built for digital preservation, compliant record accessibility, and seamless digitization. Agencies report multi-day manual reporting now taking just 15 minutes with RDS—delivering measurable efficiency gains, top-notch data security, and unmatched control for your compliance-driven workflows.
9. GLOBODOX
Tired of slow retrievals and rigid ShareArchiver setups?
With GLOBODOX, you get flexible folders, tagging, and “Stacks” that solve ShareArchiver’s clunky navigation and let your team find and organize files their way.
Where GLOBODOX really makes a difference is how it lets your agency break free from rigid archival setups, offering a smoother path to compliance and user adoption.
You don’t have to settle for outdated document chaos anymore.
GLOBODOX immediately stands out by making everyday document management feel intuitive, especially if you’re facing ShareArchiver’s compliance and usability hurdles.
Here’s how: you can organize digital records just like physical files, using familiar folders and tags, helping your team transition without a learning curve. This flexibility not only helps with ongoing management, but it also enables much quicker retrieval—users have reported slashing search times from hours to under a minute since switching.
Additionally, GLOBODOX brings in an easy workflow designer and built-in digital signature capabilities. That means you can quickly automate your agency’s paper-based approvals, ensure complete audit trails, and move away from manual signing and lost forms for good.
Plus, direct file access through a virtual drive keeps everything stored in a non-proprietary format, making migration easy if you’re frustrated by ShareArchiver’s stub file limitations.
Your agency can move to efficiency and compliance faster.
Key features:
- Flexible folder, tag, and Stack organization lets you classify and retrieve documents intuitively, with more control than ShareArchiver’s limited archival structure.
- Workflow automation with integrated eSignatures streamlines government approvals, offering a simpler and more efficient route than ShareArchiver’s generic workflow capabilities.
- Direct Explorer file access with non-proprietary storage provides greater data control and familiar user experience for government staff transitioning from ShareArchiver.
Verdict: GLOBODOX is a top ShareArchiver alternative for government agencies that need intuitive organization, audit-ready workflows, and easy integration. Users have cut document retrieval times by over 95 percent and eliminated paper-based delays, making it the smarter choice if your agency demands efficiency and compliance.
Conclusion
Tired of ShareArchiver’s outdated limitations?
If you’re stuck wrestling with clunky interfaces, incomplete compliance reports, or watching your document storage buckle as your data grows, you know it’s time for a better solution.
Staying tied to these old pain points isn’t easy. But choosing the right alternative frees your agency from endless frustration and finally brings the features you’ve needed all along.
Let’s get you on a smoother path.
After comparing these tools, I keep coming back to FileCenter as the top pick for agencies ready to move past ShareArchiver.
FileCenter answers all the biggest ShareArchiver gaps—delivering truly intuitive organization, easier adoption for your staff, and a much simpler way to keep documents secure and compliant.
If you want a ShareArchiver alternative that’s actually designed for how government teams work, FileCenter is the standout. Try FileCenter’s free trial here to see the difference yourself.
Enjoy stress-free, modern document management.
